ASSISTANT BOROUGH SECRETARY
ESSENTIAL JOB FUNCTIONS
This position will be responsible for the professional operation of a Borough office. The position handles all incoming phone calls and Borough Hall visits from the public. The position supports the activities of the Code Enforcement Officer, Fire Marshal, Deputy Fire Marshal and Building Inspector. Responsible for Sewer/Refuse billing.
Principal Duties and Responsibilities:
Administrative/Receptionist
- Greet visitors in a warm and professional manner
- Answer, screen, and forward incoming phone calls
- Handle citizen complaints via providing appropriate information or referring the complaint to the appropriate Borough department.
- Perform various clerical duties such as filing, photocopying, and scanning documents
- Maintain cleanliness and orderliness of the reception area
Building/Code Enforcement/Fire Marshal/Zoning Administrative Support
- Handles all correspondence for electrical, plumbing, mechanical and building permits & contractor licenses
- Handles all correspondence for fire and rental inspections;
- Handle all correspondence for U&O applications. Ensure receipt of documentation and certification for chimney, heater, radon, termite and sewer lateral inspections
- Handle all correspondence for Code Enforcement
- Handle all Zoning administrative tasks
- Violation notices
- Zoning Hearing Board correspondence
- Submit monthly report to County and school district of all reportable and non-reportable permits
Sewer & Refuse Billing
- Residential Refuse/Sewer Billing (Quarterly): Run reports, enter meter readings, print bills, enter receipts, make deposits
- Commercial Sewer Billing (Monthly): Run reports, enter meter readings, print bills, enter receipts, make deposits
- Handle paperwork & phone calls for water shut-offs
- Receive mail from sewer & refuse payments and sewer certifications
- Handle correspondence pertaining to non-payment of sewer and refuse
- Calculate sewer & refuse certifications for the sale of a property
- Manage issues with trash and recyclable pick-up
Payroll/Bank Reconciliation
- Submits weekly payroll for Borough employees
- Reconciles monthly general fund bank statement
Miscellaneous
- Police: Receive payments for accident reports and parking tickets
- Recycling: Submit annual recycling reports
- Emergency Alerts: Post emergency alerts (Snow, weather, water alerts, etc.)
- Manage the Borough’s Facebook page
QUALIFICATIONS
Education/Employment: High school diploma or GED; supplemented by three or more years of administrative or secretarial experience. Must possess a valid PA Driver’s license. Background and credit check required.
SKILLS & ESSENTIAL DUTIES
- Able to operate a multi-line telephone answering system
- Experience with Microsoft Office and windows based software programs
- Able to type in excess of 35 wpm
- Able to interact with the public in a positive and pleasant manner
HOURS
9AM – 5PM Monday through Friday. Occasional night meetings as requested.
COMPENSATION & BENEFITS:
Compensation Range: $22 – $24 hour
Full benefit package including health, dental and vision insurance, paid leave, and participation in the Penndel Borough Pension Plan.
Pre-employment background and credit check required.
Interested individuals should email cover letter, resume and professional references by September 19, 2025 to:
Geoff Thompson, Manager
Borough of Penndel
gthompson@boroughofpenndel.org
